Emory Conference Center Subvention Fund

The Emory Conference Center Subvention Fund is no longer accepting proposals in 2016-17. The fund will reopen to new proposals after the beginning of the 2017-18 fiscal year, September 1.

The Emory Conference Center Subvention Fund promotes the visibility of academic conferences organized by Emory faculty and enables groups to take advantage of the state-of-the-art meeting facilities adjacent to our campus by offsetting the costs of hosting high-profile, intellectually significant events at the Emory Conference Center. Proposals for the fund may be submitted throughout the year and will be given full consideration (even if the meeting is scheduled to occur beyond the 2017 calendar year), contingent on availability of funds. Maximum award amount: $30,000. Typical awards range between $5000 and $20,000.

We accept proposals on a rolling basis throughout the year until the the funds are depleted.

Note: Before submitting proposals, faculty must:

  1. Make their reservations at the Conference Center before applying for this grant. The Emory Conference Center Hotel will hold space reservations for three business days. See below for more information.
  2. Contact Tom Jenkins, Senior Director of Academic and Strategic Initiatives, Office of the Provost, to consider how to maximize conference plans, including logistics, potential partnerships, publicity, media, and outcomes.

Submit proposals and supporting documents by email to Allison Adams, associate director, CFDE.

Eligibility

  • Eligible applicants include all full-time Emory faculty. This includes tenure-track and tenured faculty, as well as non-tenure-track faculty with long-term appointments. Excluded from eligibility are adjunct or visiting faculty members, as well as faculty members whose contracts will not be renewed for the following year and faculty members who plan to resign their appointments at the end of the current year.
  • No faculty member or event may receive subvention funds more than once in a three-year period. Unsuccessful applicants may reapply without prejudice.
  • Funds may not be used to offset accommodation costs for non-presenting or non-speaking conference attendees.

Developing a Proposal

Faculty are welcome to schedule a consultation with the CFDE in advance of developing a fund proposal. For more information, please contact Allison Adams, aadam02@emory.edu.

Because the fund is geared primarily to offset the costs of hosting conferences at the Emory Conference Center, conference organizers must contact Denise Thomas, senior sales manager, to secure information in writing about facility availability dates, room rates, meeting rooms, catering, etc. This information is essential for completing the both the proposal cover sheet and the required budget worksheet. Contact: Denise Thomas, 404-712-6011. You must secure your availability confirmation in writing immediately before submitting your proposal to the fund, since the Conference Center will hold space reservations for only three business days.

As you develop your conference and proposal, make sure to include a plan for evaluating the success and impact of the event.

Before you submit your proposal, double check your estimate and budget figures. If there are discrepancies, your award will be based on the lower amount. Also be sure to include sales taxes in the conference center costs.

Criteria of evaluation for proposals

  • What is the scholarly impact of the conference? Please note in detail the anticipated scholarly outcomes from the conference (for example, publications, grant proposals, etc.).
  • What is the scholarly impact on the Emory intellectual community?
  • What number of Emory faculty will be involved in the conference (for example, planners, speakers, anticipated attendance)?
  • Which disciplines are represented in the proposal?
  • How much national or international visibility will the conference bring to Emory?
  • To what extent will Emory students be participating?
  • How much outside funding have you already secured from sources other than the Emory Conference Center Hotel Subvention Fund?
  • Is this event a collaborative effort among Emory faculty members? Do the collaborators represent different schools and disciplines?
  • How will the event's success be evaluated and assessed?

Proposals need to include

  • A completed proposal form
  • A cost estimate worksheet for rooms and facilities provided by the Emory Conference Center Hotel.
  • Any supporting materials, such as a tentative schedule of events or preliminary program, noting invited speakers, their qualifications, and home institutions
  • An email from Tom Jenkins confirming that he has been consulted on the proposal.

Additional particulars

  • Conference organizers are encouraged, but not required, to charge registration fees. Fees should be two-tiered, with a lower student rate offered to encourage graduate student attendance.
  • Subvention Fund award recipients/conference organizers are required to include three questions from the Fund in its post-conference evaluation surveys and to report the results back to the Fund.
  • Award recipients/conference organizers are also required to complete a ten-question survey reporting back to the Fund on the event within a month after the event concludes. A SurveyMonkey link will be provided.

To submit an application send completed proposal form and supporting materials to Allison Adams, aadam02@emory.edu.

Emory Conference Center Subvention Fund
Center for Faculty Development and Excellence
Emory University
Suite 216, Woodruff Library
Atlanta, GA 30322